Privacy Policy

1. Introduction

AI Email Writer: Smart Reply (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

By using the app, you agree to the terms of this Privacy Policy.


2. Information We Collect

a) Personal Information You Provide

We may collect the following information when you use the app:

  • Name
  • Email address
  • Job title / Role
  • Company details
  • Industry information
  • Topics of interest

This information is used to personalize AI-generated email content.

b) User-Generated Content

We collect content that you input into the app, including:

  • Email prompts
  • Email replies
  • Cold email inputs
  • Any text entered for AI generation

c) Automatically Collected Information

We may collect limited technical data such as:

  • Device type and model
  • Operating system version
  • App usage data (features used, interactions)
  • Crash logs and diagnostics

d) Third-Party Services

We may use third-party services for analytics, performance monitoring, and AI processing.


3. How We Use Your Information

We use collected information to:

  • Generate and improve AI-based email responses
  • Personalize email outputs based on your profile
  • Enhance app performance and user experience
  • Analyze usage trends and fix technical issues
  • Provide customer support

4. AI Processing & Third-Party AI Services

To provide core functionality, your data may be processed by third-party AI service providers, including Google Gemini and other similar AI models.

This may include:

  • Email prompts and content you enter
  • Profile details (name, role, company, industry, interests)

This processing is performed only to generate personalized email responses and improve output relevance.

We ensure that:

  • Data is shared only with trusted providers required for app functionality
  • We do not sell your data
  • We aim to work with providers that follow strong privacy and security standards

👉 We do not use your data to train AI models unless explicitly stated by the respective service provider.


5. Data Sharing and Disclosure

We do not sell your personal data.

We may share your data:

  • With AI service providers (such as Google Gemini and other similar services) to generate email responses
  • With analytics providers to improve app performance
  • When required by law, legal processes, or government authorities
  • To protect our rights, users, or prevent fraud

6. Data Retention

We retain your data only for as long as necessary to:

  • Provide app functionality
  • Improve services
  • Comply with legal obligations

7. Data Deletion & User Rights

You have control over your personal data and may request deletion or modification as described below:

Account Deletion

You can request deletion of your account and associated personal data.

Although in-app deletion may be provided, you can also request deletion by contacting us:

📧 Email: genuiusapps@gmail.com

Upon verification, your account and associated data (including profile information and stored content) will be permanently deleted within a reasonable timeframe.

Clear Personal Data / Reset Preferences

The app may provide an option to clear or reset certain personal data without deleting the account.

This may include removal of:

  • Profile details such as job role, company, industry, and interests
  • Personalization data used for AI-generated responses
  • App preferences such as tone, length, or creativity settings

This action allows you to continue using the app with a fresh experience while keeping your account active.

Important Notes

  • Account deletion is permanent and cannot be undone
  • Some data may be retained if required for legal or security purposes

8. Security

We implement reasonable technical and organizational measures to protect your data. However, no method of transmission or storage is completely secure.


9. Children’s Privacy

This app is not intended for children under the age of 13. We do not knowingly collect personal data from children.


10. International Data Transfers

Your information may be processed and stored on servers located outside your country, depending on the service providers used.


11. Third-Party Links and Services

The app may contain links or integrations with third-party services. We are not responsible for their privacy practices.


12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted with an updated effective date.


13. Contact Us

If you have any questions, concerns, or data requests:

📧 Email: genuiusapps@gmail.com